line numbering



Island Girl
07-09-2005, 11:04 PM
How do I double space line numbering on a single spaced page? I've tried
"start with 1" and count by 2, but it always starts with 2 instead of 1.
What am I doing wrong?

Thanks for this and all of your help.

Stefan Blom
07-09-2005, 11:04 PM
Well, if you specify 2 for "Count by", Word will display line numbers
2, 4, 6, 8, etc. Similarly, if you specify 3, Word will display
numbers for the third, sixth, ninth, etc. lines. This is by design.

If you want a custom format for line numbering, you'll have to do the
following:

On the View menu, click Header and Footer. Word positions the
insertion point in the header.

On the Insert menu, click Text Box. Draw a text box in the left
margin. Adjust its height so that it fits exactly within the top and
bottom margins of the page. Remove the border. Set the top and bottom
margins of the text box to zero.

In the text box, make sure that text has the same font, font size, and
line spacing as the text of the main body of the document. Type ENTER
multiple times so that you fill the text box vertically. Then enter
the desired numbers. For example, you can type 1 for the first line, 3
for the third line, 5 for the fifth line, if this is what you want.

Note that the success of the above method depends on how you indicate
new paragraphs in your text. If you are using first line indents, it
should work fine. (In this case, empty paragraphs work fine, too --
but their use is not recommended in Word documents.) On the other
hand, if you are using Spacing Before (or After), you may have to set
Line Spacing to a fixed amount (for body text as well as the text in
the text box), or your custom line numbers may not match text lines
properly.

--
Stefan Blom
Microsoft Word MVP


"Island Girl" <IslandGirl@discussions.microsoft.com> wrote in message
news:EFBD8571-EBF8-4272-A8CF-75CFD38FF4D5@microsoft.com...
> How do I double space line numbering on a single spaced page? I've
tried
> "start with 1" and count by 2, but it always starts with 2 instead
of 1.
> What am I doing wrong?
>
> Thanks for this and all of your help.

Stefan Blom
07-09-2005, 11:04 PM
I forgot to mention that if you have headings of a different size, of
course these will also cause any manually typed line numbers to not
match the baselines of text. Fixed line spacing would cure that -- but
it has to be applied to all text, including headings, and it may not
look so good.

Perhaps you'll find that it is easier to accept the behavior of Word's
built-in line numbering feature.

--
Stefan Blom
Microsoft Word MVP


"Stefan Blom" <no.spam@please.xyz> wrote in message
news:%23v6wgV8eFHA.3620@TK2MSFTNGP09.phx.gbl...
> Well, if you specify 2 for "Count by", Word will display line
numbers
> 2, 4, 6, 8, etc. Similarly, if you specify 3, Word will display
> numbers for the third, sixth, ninth, etc. lines. This is by design.
>
> If you want a custom format for line numbering, you'll have to do
the
> following:
>
> On the View menu, click Header and Footer. Word positions the
> insertion point in the header.
>
> On the Insert menu, click Text Box. Draw a text box in the left
> margin. Adjust its height so that it fits exactly within the top and
> bottom margins of the page. Remove the border. Set the top and
bottom
> margins of the text box to zero.
>
> In the text box, make sure that text has the same font, font size,
and
> line spacing as the text of the main body of the document. Type
ENTER
> multiple times so that you fill the text box vertically. Then enter
> the desired numbers. For example, you can type 1 for the first line,
3
> for the third line, 5 for the fifth line, if this is what you want.
>
> Note that the success of the above method depends on how you
indicate
> new paragraphs in your text. If you are using first line indents, it
> should work fine. (In this case, empty paragraphs work fine, too --
> but their use is not recommended in Word documents.) On the other
> hand, if you are using Spacing Before (or After), you may have to
set
> Line Spacing to a fixed amount (for body text as well as the text in
> the text box), or your custom line numbers may not match text lines
> properly.
>
> --
> Stefan Blom
> Microsoft Word MVP
>
>
> "Island Girl" <IslandGirl@discussions.microsoft.com> wrote in
message
> news:EFBD8571-EBF8-4272-A8CF-75CFD38FF4D5@microsoft.com...
> > How do I double space line numbering on a single spaced page?
I've
> tried
> > "start with 1" and count by 2, but it always starts with 2 instead
> of 1.
> > What am I doing wrong?
> >
> > Thanks for this and all of your help.
>
>
>
>
>
>

Island Girl
07-09-2005, 11:04 PM
Thanks a million for your reply, Stefan, especially for the detail and the
thought you put into it. It works great!

"Stefan Blom" wrote:

> Well, if you specify 2 for "Count by", Word will display line numbers
> 2, 4, 6, 8, etc. Similarly, if you specify 3, Word will display
> numbers for the third, sixth, ninth, etc. lines. This is by design.
>
> If you want a custom format for line numbering, you'll have to do the
> following:
>
> On the View menu, click Header and Footer. Word positions the
> insertion point in the header.
>
> On the Insert menu, click Text Box. Draw a text box in the left
> margin. Adjust its height so that it fits exactly within the top and
> bottom margins of the page. Remove the border. Set the top and bottom
> margins of the text box to zero.
>
> In the text box, make sure that text has the same font, font size, and
> line spacing as the text of the main body of the document. Type ENTER
> multiple times so that you fill the text box vertically. Then enter
> the desired numbers. For example, you can type 1 for the first line, 3
> for the third line, 5 for the fifth line, if this is what you want.
>
> Note that the success of the above method depends on how you indicate
> new paragraphs in your text. If you are using first line indents, it
> should work fine. (In this case, empty paragraphs work fine, too --
> but their use is not recommended in Word documents.) On the other
> hand, if you are using Spacing Before (or After), you may have to set
> Line Spacing to a fixed amount (for body text as well as the text in
> the text box), or your custom line numbers may not match text lines
> properly.
>
> --
> Stefan Blom
> Microsoft Word MVP
>
>
> "Island Girl" <IslandGirl@discussions.microsoft.com> wrote in message
> news:EFBD8571-EBF8-4272-A8CF-75CFD38FF4D5@microsoft.com...
> > How do I double space line numbering on a single spaced page? I've
> tried
> > "start with 1" and count by 2, but it always starts with 2 instead
> of 1.
> > What am I doing wrong?
> >
> > Thanks for this and all of your help.
>
>
>
>
>
>
>

Stefan Blom
07-09-2005, 11:04 PM
You are welcome.

--
Stefan Blom
Microsoft Word MVP


"Island Girl" <IslandGirl@discussions.microsoft.com> wrote in message
news:8C775361-7FC8-4566-9B6E-6C780A73B250@microsoft.com...
> Thanks a million for your reply, Stefan, especially for the detail
and the
> thought you put into it. It works great!
>
> "Stefan Blom" wrote:
>
> > Well, if you specify 2 for "Count by", Word will display line
numbers
> > 2, 4, 6, 8, etc. Similarly, if you specify 3, Word will display
> > numbers for the third, sixth, ninth, etc. lines. This is by
design.
> >
> > If you want a custom format for line numbering, you'll have to do
the
> > following:
> >
> > On the View menu, click Header and Footer. Word positions the
> > insertion point in the header.
> >
> > On the Insert menu, click Text Box. Draw a text box in the left
> > margin. Adjust its height so that it fits exactly within the top
and
> > bottom margins of the page. Remove the border. Set the top and
bottom
> > margins of the text box to zero.
> >
> > In the text box, make sure that text has the same font, font size,
and
> > line spacing as the text of the main body of the document. Type
ENTER
> > multiple times so that you fill the text box vertically. Then
enter
> > the desired numbers. For example, you can type 1 for the first
line, 3
> > for the third line, 5 for the fifth line, if this is what you
want.
> >
> > Note that the success of the above method depends on how you
indicate
> > new paragraphs in your text. If you are using first line indents,
it
> > should work fine. (In this case, empty paragraphs work fine,
too --
> > but their use is not recommended in Word documents.) On the other
> > hand, if you are using Spacing Before (or After), you may have to
set
> > Line Spacing to a fixed amount (for body text as well as the text
in
> > the text box), or your custom line numbers may not match text
lines
> > properly.
> >
> > --
> > Stefan Blom
> > Microsoft Word MVP
> >
> >
> > "Island Girl" <IslandGirl@discussions.microsoft.com> wrote in
message
> > news:EFBD8571-EBF8-4272-A8CF-75CFD38FF4D5@microsoft.com...
> > > How do I double space line numbering on a single spaced page?
I've
> > tried
> > > "start with 1" and count by 2, but it always starts with 2
instead
> > of 1.
> > > What am I doing wrong?
> > >
> > > Thanks for this and all of your help.
> >
> >
> >
> >
> >
> >
> >


line numbering