Exhibit Designations



Ross Payne
07-09-2005, 11:04 PM
I'm working on a long Word 2003 document that will have numerous (about 15)
references to exhibits. Exhibit "A" and so forth. I'd like to somehow
automate the designation of the exhibit letter so that if a reference to an
exhibit is deleted or if text gets moved the designations will all be
correct (i.e., sequentially lettered). Also, I'd like to have an index of
exhibits at the end of the document that lists them like this: Exhibit "D" -
Form of Contract. I am familiar with styles but rather a neophyte on field
codes. Any help on this is much appreciated.



Ross

Daiya Mitchell
07-09-2005, 11:04 PM
You could use the Insert | Caption feature--click New Label to make it
Exhibit, then numbering to set it to A,B,C.

You may have to select all and hit F9 for the numbering to update after
moving around, I'm getting intermittent behavior.

Insert | Index and Tables, Table of Figures, should then offer you the
option to use Exhibit to build a table at the end.

It appears to me, and I'm not exceedingly familiar with this feature, that
the first time you create the Exhibit caption, it would need to be its own
paragraph, but that you could easily use Insert |Reference, Cross-Reference
to refer to the Exhibits later, in-line with text. Word will then also
update the cross-references, on F9.

If you include the Forms of Contract in the caption, it will show up in the
table and all the cross-references. Not sure how you would automate the
quotation marks and think they are unnecessary anyhow, as Exhibit is enough
of an identifier.

Do some experimenting on a COPY of your doc.


On 6/22/05 6:25 AM, "Ross Payne" wrote:

> I'm working on a long Word 2003 document that will have numerous (about 15)
> references to exhibits. Exhibit "A" and so forth. I'd like to somehow
> automate the designation of the exhibit letter so that if a reference to an
> exhibit is deleted or if text gets moved the designations will all be
> correct (i.e., sequentially lettered). Also, I'd like to have an index of
> exhibits at the end of the document that lists them like this: Exhibit "D" -
> Form of Contract. I am familiar with styles but rather a neophyte on field
> codes. Any help on this is much appreciated.
>
>
>
> Ross
>
>

--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: <http://www.word.mvps.org/MacWordNew/>
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

Ross Payne
07-09-2005, 11:04 PM
Thanks. I played with this a little, but it wants to use the caption style.
And my intent was to have the text as part of a paragraph with another
style. Some other way using field codes?


Ross
"Daiya Mitchell" <daiyaNOSPAM@mvps.org.INVALID> wrote in message
news:BEDECAF6.35C22%daiyaNOSPAM@mvps.org.INVALID...
> You could use the Insert | Caption feature--click New Label to make it
> Exhibit, then numbering to set it to A,B,C.
>
> You may have to select all and hit F9 for the numbering to update after
> moving around, I'm getting intermittent behavior.
>
> Insert | Index and Tables, Table of Figures, should then offer you the
> option to use Exhibit to build a table at the end.
>
> It appears to me, and I'm not exceedingly familiar with this feature, that
> the first time you create the Exhibit caption, it would need to be its own
> paragraph, but that you could easily use Insert |Reference,
> Cross-Reference
> to refer to the Exhibits later, in-line with text. Word will then also
> update the cross-references, on F9.
>
> If you include the Forms of Contract in the caption, it will show up in
> the
> table and all the cross-references. Not sure how you would automate the
> quotation marks and think they are unnecessary anyhow, as Exhibit is
> enough
> of an identifier.
>
> Do some experimenting on a COPY of your doc.
>
>
> On 6/22/05 6:25 AM, "Ross Payne" wrote:
>
>> I'm working on a long Word 2003 document that will have numerous (about
>> 15)
>> references to exhibits. Exhibit "A" and so forth. I'd like to somehow
>> automate the designation of the exhibit letter so that if a reference to
>> an
>> exhibit is deleted or if text gets moved the designations will all be
>> correct (i.e., sequentially lettered). Also, I'd like to have an index of
>> exhibits at the end of the document that lists them like this: Exhibit
>> "D" -
>> Form of Contract. I am familiar with styles but rather a neophyte on
>> field
>> codes. Any help on this is much appreciated.
>>
>>
>>
>> Ross
>>
>>
>
> --
> Daiya Mitchell, MVP Mac/Word
> Word FAQ: http://www.word.mvps.org/
> MacWord Tips: <http://www.word.mvps.org/MacWordNew/>
> What's an MVP? A volunteer! Read the FAQ:
> http://mvp.support.microsoft.com/
>

Suzanne S. Barnhill
07-09-2005, 11:04 PM
You can still use the Caption style. It can be modified to look any way you
want. As for adding more text, see
http://sbarnhill.mvps.org/WordFAQs/RunInSidehead.htm. Note that this refers
to the caption only. Cross-references can of course be inserted in running
text and will assume the style at the insertion point.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Ross Payne" <rpayne4@cfl.rr.com> wrote in message
news:eRvYHX3dFHA.2180@TK2MSFTNGP12.phx.gbl...
> Thanks. I played with this a little, but it wants to use the caption
style.
> And my intent was to have the text as part of a paragraph with another
> style. Some other way using field codes?
>
>
> Ross
> "Daiya Mitchell" <daiyaNOSPAM@mvps.org.INVALID> wrote in message
> news:BEDECAF6.35C22%daiyaNOSPAM@mvps.org.INVALID...
> > You could use the Insert | Caption feature--click New Label to make it
> > Exhibit, then numbering to set it to A,B,C.
> >
> > You may have to select all and hit F9 for the numbering to update after
> > moving around, I'm getting intermittent behavior.
> >
> > Insert | Index and Tables, Table of Figures, should then offer you the
> > option to use Exhibit to build a table at the end.
> >
> > It appears to me, and I'm not exceedingly familiar with this feature,
that
> > the first time you create the Exhibit caption, it would need to be its
own
> > paragraph, but that you could easily use Insert |Reference,
> > Cross-Reference
> > to refer to the Exhibits later, in-line with text. Word will then also
> > update the cross-references, on F9.
> >
> > If you include the Forms of Contract in the caption, it will show up in
> > the
> > table and all the cross-references. Not sure how you would automate the
> > quotation marks and think they are unnecessary anyhow, as Exhibit is
> > enough
> > of an identifier.
> >
> > Do some experimenting on a COPY of your doc.
> >
> >
> > On 6/22/05 6:25 AM, "Ross Payne" wrote:
> >
> >> I'm working on a long Word 2003 document that will have numerous (about
> >> 15)
> >> references to exhibits. Exhibit "A" and so forth. I'd like to somehow
> >> automate the designation of the exhibit letter so that if a reference
to
> >> an
> >> exhibit is deleted or if text gets moved the designations will all be
> >> correct (i.e., sequentially lettered). Also, I'd like to have an index
of
> >> exhibits at the end of the document that lists them like this: Exhibit
> >> "D" -
> >> Form of Contract. I am familiar with styles but rather a neophyte on
> >> field
> >> codes. Any help on this is much appreciated.
> >>
> >>
> >>
> >> Ross
> >>
> >>
> >
> > --
> > Daiya Mitchell, MVP Mac/Word
> > Word FAQ: http://www.word.mvps.org/
> > MacWord Tips: <http://www.word.mvps.org/MacWordNew/>
> > What's an MVP? A volunteer! Read the FAQ:
> > http://mvp.support.microsoft.com/
> >
>
>


Exhibit Designations